Download Printable Article By Megan DeLaGarza, Executive Assistant Staying organized and on top of a busy workload and boss can be time-consuming and overwhelming. Even if you have a plan of attack, it’s not always easy to find where exactly to start or the best way to implement new ideas. Below are a few resources that might prove helpful not only for you, but perhaps for your entire firm, to execute efficient and effective daily work. Text Expander. Save time and effort with TextExpander to avoid typing the same thing over and over, whether it’s a simple email signature or…
Keep Your E-Mail Inbox Under Control (or It Will Control You!)
Download Printable Article By Megan DeLaGarza, Executive Assistant Technology is a concurrent blessing and curse. Email has not been around terribly long in the grand scheme of office administration, so we are just now learning the effects of it’s omnipresence in a plugged in world. The biggest problem with email is that it’s a huge distraction. The pressure to respond right away leads you to working off-task. An inbox that is open with notifications popping up makes this even worse. Responding to your inbox as a to-do list leads to working on the wrong priorities. It’s time to break these…
Our Top 10 Best Articles on Support Staff & Executive Assistant Tips
As part of our December 2014 Newsletter, we are featuring a special “Best Of” issue. Below, you will find a list of our Top 10 Articles on Support Staff and Executive Assistants. All of these articles were authored and written by Kristina Schneider and Megan DeLaGarza, Executive Assistants to Philip Kavesh. Five Simple Tips for Being a More Organized Assistant 6 Ways to Better Manage Your Interruptions How “Electronically” Organized Are You? Effectively Managing Your Boss’ Busy Calendar 7 Tips for Taking Better Notes & Being More Efficient! 6 Tips for Handling Difficult Clients 8 Steps to Hiring a Great…
GREAT NEWS!—Marketing Session Added to The Ultimate Level Program
By popular demand, we are pleased to announce that we have added a MARKETING SESSION to both of our upcoming 2-day Ultimate Level events. We are just 4 weeks away from our Dallas program and we only have 4 spots left. For more information about the Dallas event, click here. If you can’t make the Dallas event or prefer to attend our Orlando event in October, we still have room and you still have time to do so. For more information about the Orlando event, click here. During this MARKETING SESSION, Phil will be providing attendees ideas and strategies for…
The Three “D’s” of Being a Better Assistant (and More Efficient Assistant)
By Kristina Schneider, Executive Assistant | Volume 2, Issue 5 (May 2014) Whether you’re a busy executive or the assistant to a busy executive, you know the feeling of having far too many things to do in a day than hours available, right? There are a lot of different tips and ways that you can handle such a workload. One such technique of determining how to handle a heavy workload is something that Phil actually taught to us. It’s the Three “D’s”: Do It, Delegate It, DeferIt! Start by looking at your To Do List – – which we hope all of you have, because…
7 Tips for Taking Better Notes & Being More Efficient!
By Kristina Schneider & Megan DeLaGarza, Executive Assistants Whether you’re an executive assistant or any other type of administrative staff member, note-taking is an inevitable and unavoidable task that you will have in your daily routine. There are so many different details and tasks necessary to complete your job that it is impossible to keep track of them all. If you aren’t currently in the practice of taking notes during your meetings with your boss or supervisor, we highly recommend that you start now. It’s a great way to prevent overlooking the small items and, if there’s ever any confusion…
How “Electronically” Organized Are You?
By Kristina Schneider, Practice Success Coach In last month’s newsletter, we discussed the top tips to get yourself more organized in your office space and through your daily workload, but your organization isn’t just about what’s on the outside. How about your electronic files on the computer? If you’ve ever spent more than five minutes looking for a file or trying to find an e-mail to respond to, then you might not be as electronically organized as you should be in order to be an effective and efficient assistant. As a follow-up to last month’s article, here are some tips about…
Five Simple Tips for Being a More Organized Assistant
By Kristina Schneider, Practice Success Coach Being an organized assistant is important when supporting a busy professional advisor or attorney, especially one that may be meeting with multiple clients and managing multiple projects and priorities (like most professionals are doing). Organization isn’t just about how your office looks, but it is also how you manage yourself and ultimately what can become your thoughts and actions. However, sometimes just the act of organizing your surrounding environment is enough to help organize some of the rest of your chaos. Staying organized with your paperwork, your desk or office space and your to-do…